|You can save on costs and gain on accuracy of bookkeeping by outsourcing wisely. Learn how to compare outsourcing solutions to employing a bookkeeper OR having your accountant or CPA perform the tasks at about 50% more cost for no benefit...|
Bookkeeping services of Bookkeepers Plus Inc. for businesses in Long Island, NY
Bookkeeping is a broad term used to include all the tasks that involve the creation and maintaining of records about all financial transactions in your company.
It is the function that basically comes BEFORE your accountant or CPA does his or her work... the work for which you pay a much higher hourly rate due to the expertise required.
Commonly businesses do not realize this and have their accountant do quite a lot of bookkeeping work, thus paying an unduly high price for many tasks that a bookkeeper would perform at a far lower cost.
The problems of bookkeeping from the business owner's viewpoint
Hiring a bookkeeper is not always the best alternative to paying a premium to have your accountant perform the bookkeeping tasks.
Firstly, your business needs to have grown to a certain size before you can afford a full-time bookkeeper comfortably.
Secondly, who's to say when there's enough work to keep a full-time bookkeeper busy day in and day out?
Thirdly, the growth of your business isn't going to stagnate at the level where there's just enough work for your bookkeeper, obviously.
So once the work increases beyond the capacity of your bookkeeper, you're again in the same mess, having to consider hiring an additional bookkeeper who may have too little to do for quite a while until your company's transactions again bring you to the same quandary.
Fourthly, how will you know whether or not the person you hire is really professionally adequate to keep your books, transactions, receipts, checks, invoices, bills and whatnots in correct order?
And how do you estimate whether or not the job could be done faster or in a more effective way?
Or evaluate if the way your bookkeeper does things is the best in terms of your interests, so your costs are minimized?
Yet the problems won't stop here. Establishing and maintaining your own bookkeeping function, you'll need to invest quite a bit.
An office room with ample space for storing the documents, folders and materials.
Computers with printers and whatnots. Accounting software with training, updates for new software version, and the cost of technical support.
Additional training (materials and courses) for your bookkeeper(s) as they need to keep up to date with all the changes in bookkeeping / accounting / taxation laws, rules, regulations and practices...
...and all the costs that come with any additional employee.
Now, here's the "two rules of outsourcing" with which you can evaluate any member of your team and the importance of having that function performed by an employee within your company:
I think it's safe to say that bookkeeping is not directly included in either of those categories above.
Thus it is a routine that can easily be outsourced. It is also a function whose outsourcing is bound to bring mainly benefits to your current situation.
Ask yourself this about bookkeeping: Do you really WANT these headaches?
Or would you prefer to use your time in a more productive way?
Outsourcing bookkeeping: How to save money and avoid problems
When you outsource your bookkeeping to a professional bookkeeping firm then you get the best of two worlds.
You will save about 50% on cost by not burdening your accountant or CPA with these tasks which factually misemploy his or her level of professionalism.
And you won't have any of the risks or problems associated with employing one or more bookkeepers.
You pay only for tasks DONE and completed to satisfactory standards.
You receive only the results, never any problems that we may or may not have in creating the results for you.
You'll never again have any employee-related problems with bookkeeping and all the tasks that go with it.
Solutions only, never problems... and at 50% less cost than if you had your accountant or CPA perform the same tasks.
The focus of Bookkeepers Plus Inc.
Our service concept and outlook on clients' priorities concentrate on doing everything so it benefits your bottom line.
We constantly work toward MAKING TIME for you and FINDING SAVINGS within your finances.
Our goal is to maximize your chance to utilize your potential fully concentrating on those 20% of actions which bring in 80% of revenue and profits.
Bookkeepers Plus outsourcing service aims wholly at taking care of any and all the tasks of bookkeeping.
Among the services we deliver are these (each headline is linked to a page where that outsourcing service is described in detailed but understandable terms, so simply CLICK the service that interests you):
Management Reporting service keeps you updated on your finances continuously.
This service focuses on keeping the business owner abreast of the SEVEN KEY REPORTS that open up an accurate view on financial control for you:
Adding Management Reporting to your systems is simple and requires no changes in your arrangements with your accountant or CPA. We show you with practical examples how to use the key reports to gain hands-on knowhow on planning your finances as a part of your everyday job.
It will enable you to control, run and expand your business like no other financial service ever could, because you will measure and monitor all key financial figures of your monetary transactions and business activity, thus making it easy to MANAGE those functions.
This is essentially the key function in ensuring your company receives its monies as quickly as possible.
Here the slightest delay will cause a domino effect that then affects your whole business activity in a negative way.
Billing & Accounts Receivable includes tasks such as...
Outsourcing your accounts receivable to us, you will essentially ensure that we are responsible for handling these vital functions without any right for explanations or excuses.
The underlying goal of accounts receivable is GETTING YOU PAID.
The payroll service of Bookkeepers Plus is geared towards small businesses.
Outsourcing your payroll work will free a lot of time and resources for tasks that affect your bottom line more directly.
Perhaps the biggest benefit of outsourcing your payroll to us involves the cost-efficiency and accuracy of the work due to our experience and training in these matters.
I personally guarantee that our service is very flexible and definitely more accommodating than the larger payroll services. We handle requests in a time frame the big services simply cannot facilitate.
This is the monitoring, verifying, and general handling of the bills you owe to your vendors and others.
Keeping these payments under control maximizes your cash flow and good credit and enables you to utilize discounts. Accounts Payable includes tasks such as...
First and foremost, a high-quality performance of accounts payable will give you financial control over expenditure.
It is the key to good cashflow and excellent credit while ensuring that nothing is paid unduly and bills are paid in time and all discounts get utilized on your behalf.
Outsourcing your banking tasks frees up your time and ensures your funds are available as soon as possible. Our banking services include tasks such as...
You'll avoid a tedious routine and entrust it in the hands of an accounting professional who performs these tasks conscientiously and accurately in a timely manner.
As a result, you will know exactly how much money you have on daily basis and avoid mistakes.
Cash Management service aims at matching your incoming cash to your outgoing payments. It can be outsourced to us without any need for you to even consider changing your accountant or CPA.
Cash Flow Management includes tasks such as...
Outsourcing your cash management you will cut costs, increase the efficiency of cashflow management... and have fewer worries about cashflow and finances.
These functions need to be handled in an orderly fashion at the time the transactions occur as otherwise these cause trouble later on.
This is a system which allows the year-end closing to go smoothly and fast, minimizing the cost for you in several ways.
Coordination with your accountant lowers your costs. Proper handling of these payouts also guards against fines, penalties and legal action from the Government.
Payouts to employees and/or owners may be interpreted as payroll unless these expenses are documented. Accurate documentation of Petty Cash and Employee Reimbursements also helps to prevent fraud and stealing of funds.
Vehicle Mileage tracking ensures you always obtain the more beneficial tax deductions. Accurate and timely tracking of vehicle mileage also prevents employee misuse of vehicles.
This area of our services covers the legal and mandatory arrangements required with employees.
These are often routine tasks which must be done accurately and in time to avoid penalties, fines, or other unpleasant consequences. Thus, Human Resources tasks suit outsourcing ideally.
These functions include a wide array of tasks, such as...
Legal formalities are always in order which saves time and provides a safe working environment for you and your employees. Insurances are in place to guarantee cover in all eventualities.
Costs are minimized by rigorous quoting and price comparison and your time is saved as all the activities ensuing Human Resources are taken care of by us, reporting the end result to you only.
Project Accounting service of Bookkeepers Plus Inc. gives you the financial and budgetary control over projects.
This service also helps you estimate jobs correctly and avoid taking unprofitable jobs. Project Accounting / Job Costing includes tasks such as...
It's really a matter of financial control and precautionary measures allowing you to influence the cost structure during the project rather than having to find out after the fact what you "should've and could've done if only would have known..."
Outsourcing your purchasing and inventory functions (as these pertain to the keeping and verifying of records and actions) will ensure you will be fully up to date with how much inventory you have continually.
Purchasing & Inventory service of Bookkeepers Plus covers tasks such as...
You will automatically be advised when to order more so that you never run out of stock but optimize your investment in inventory so the average turnaround of stock is as short as possible, thus freeing up capital to other areas in your business activity.
Need help with your QuickBooks software?
Why not use our expertise and experience in getting more out of your accounting software?
Our technical support services with QuickBooks is an easy and quick way to get rid of any problems related to accounting software..
Get the most out of QuickBooks by using the expertise of those who have used it professionally for years and trained others to use the software.
These tasks are best outsourced simply because our bookkeepers will do the work at a much lower cost than your accountant or CPA.
Includes functions such as...
...and anything else required.
You will save money and ensure faster turnaround of your books with your accountant or CPA by having us prepare your taxes and books before the year end filing.
Need a secretary with a wide range of skills but can't or won't hire one full-time?
Then our Virtual Assistant may be just the thing for you.
A unique secretarial service wherein you only pay for the jobs that you order and services that you use.
Get the best executive secretarial service only when you need it... and pay only for what you use.
Outsource your bookkeeping to Bookkeepers Plus: Minimum commitment from you bringing maximum advantages in minimum time
You can choose any of our services and have it tailored exactly to your needs, wishes and specifications.
You can pick your own combination of services, create the outsourced bookkeeping package that offers you best advantages with least commitment.
Choosing the right functions and outsourcing these to Bookkeepers Plus will not only save time and money but also optimize your working conditions so you can direct your energy into those activities which produce your profit... that 20% of actions that drive your bottom line.
Instead of using time supervising and training an in-house team at your own risk (having to pay salaries regardless of results), outsourcing removes all time-consuming responsibilities from your schedule while giving an ironclad guarantee on quality and schedule of performance.
You'll have more space in your office to use productively. You'll have fewer distractions to draw attention away from the most important parts of your business activity.
| Outsourcing articles & services |
Subscribe to this free report on the benefits of outsourcing back office functions and you'll learn how to lower risks while concentrating more on those activities that produce profit!
Comparing outsourcing with in-house solutions
What do you stand to GAIN by outsourcing select back office activities... and how do you know which ones to outsource and which not? This interesting article explains the pros and cons of outsourcing and offers a make-sense tool for finding the activities whose outsourcing brings the biggest profits and benefits.
Want more accurate bookkeeping with timely delivery and without any problems brought to you about it?
If so, read this article about outsourcing your bookkeeping and what that can bring you in terms of benefits...
Give Bookkeepers Plus a challenge!
An easy way for business owners to get first-hand experience on our services. Give us a challenge and we'll tell you how we would solve it... free!
Learn how easily one can make mistake in the setup of QuickBooks and how simple it is to fix these in your accounting software!
|Different functions of bookkeeping read to see what you can benefit:|
Billing & Accounts Receivable
Explained in understandable form what is included in accounts receivable and what you need to look out for in this area.
Accounts Payable & Cashflow / credit
What functions are included and how do these influence your finances and credit rating and how do you speed up the cashflow?
Purchasing & Inventory -controlling cost
Keeping accurate record on purchasing and inventory allows for optimizing of your stock and investment while minimizing downtime.
This area of bookkeeping frees up a lot of your time while ensuring your funds arrive promptly and securely.
How would you like to be free from constant worry and checking of your cashflow and receive some control and prediction to finances?
Calculating salaries is the most time-consuming of all activities. Outsourcing your payroll you gain accuracy at lower cost than handling it in-house.
Financial Management Reporting
The absolute jewel of services, ensuring that you gradually gain full control over financial planning in your company.
An essential service if you have larger jobs or projects coming up which you want to keep under tight financial control. Quality service giving greater financial control.
Taxes and preparing books for your CPA
Why not save some 50% off this part of your accounting by letting our bookkeepers prepare taxes and books for your accountant / CPA? Save money and headaches by...
Useful articles for LI business owners
This page contains articles by Elizabeth Marasco on various subjects relating to taxation, finance, accounting, bookkeeping and other important issues.
Bookkeepers Plus Virtual Assistant
Don't need a full-time secretary or can't afford one? Then the solution is the Bookkeepers Plus Virtual Assistant - you pay only for the work we performed at the quality requested!
Outsource the tasks involved in Human Resources: Workers Comp, insurance, retirement plans, leave maintenance, recruitment, personnel policies, resolving disputes, etc. and save money and time!
Other Credits and Collections actions
These tasks are not very spectacular if done accurately and correct. But if you forget then many unnecessary problems can arise from...
Bookkeepers Plus Office Software Application Training
Read how businesses throw away thousands of dollars monthly... and how you can make sure you don't... and secure it for free!
Keeping accurate record on your sales tax and filing in time is not exciting and thus it suits outsourcing well. Save money while avoiding all problems due to delays or mistakes...
Getting the most out of your QuickBooks? Participate in this survey to find out!
Want to see if you are receiving the true benefits from your QuickBooks software... or check if it could help you more than currently?
About Bookkeepers Plus Inc.
Introducing Bookeepers Plus Inc. the outsourcing expert for businesses in Long Island NY.
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